Privacy Notice

Privacy Notice for The Pen & Sword Club

Effective Date: June 2025

Welcome to the Pen & Sword Cub
We value your privacy and are committed to protecting your personal information. This Privacy Notice explains how we collect, use, store, and protect your data when you use our website.

1. Information We Collect

When you sign up for membership or interact with our website, we may collect the following types of information:

• Personal Information: Name, email address, phone number, mailing address.

• Membership Details: Membership status, payment history, and preferences.

• Technical Data: IP address, browser type, operating system, referring URLs, and pages visited.

• Communications: Emails, messages, or other correspondence you send to us.

We collect this information to provide you with a better experience and to manage your membership effectively.

2. How We Use Your Information

We use your information to:

• Process your membership application and manage your account.

• Communicate with you about club activities, updates, events, and promotions.

• Personalize your experience on our website.

• Improve our services and website functionality.

• Comply with legal obligations.

We will never sell your personal information.

3. Sharing Your Information

We only share your data in the following circumstances:

• With trusted service providers who help us operate the website and deliver services (e.g., payment processors, email services).

• To comply with legal obligations, such as responding to lawful requests by public authorities.

• With your consent, if we need to share your information for any other purpose.

All third-party service providers are required to maintain the confidentiality and security of your data.

4. Your Rights

Depending on your location, you may have rights regarding your personal data, including:

• Accessing the information we hold about you.

• Requesting corrections or updates to your data.

• Requesting deletion of your data (where applicable).

• Opting out of marketing communications at any time.

To exercise any of these rights, please contact us at info@penandswordclub.org

5. Cookies & Tracking

Our website uses cookies and similar technologies to enhance your experience. Cookies help us:

• Understand how you use our site.

• Personalize your experience.

• Improve website performance.

You can control cookie settings through your browser preferences.

6. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for their privacy practices. We encourage you to read their privacy notices before providing any personal information.

7. Changes to This Policy

We may update this Privacy Notice from time to time. When we do, we will notify you by revising the effective date at the top of this page. We encourage you to review this policy regularly.

8. Contact Us

If you have any questions or concerns about this Privacy Policy or how we handle your personal information, please contact us: info@penandswordclub.org

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